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How do I delete records?
How do I delete records?
Learn about the multiple ways to permanently delete records from your Fulcrum account.
Cory MacVie avatar
Written by Cory MacVie
Updated over a week ago

Be careful when deleting records from Fulcrum. Unless you’ve exported and backed up your data, once a record has been deleted from the system, it cannot be easily recovered from within Fulcrum.

If you plan has the ability to export the full record history it is possible to export the full history and locate the deleted record from the exported data file. You will then need to import the record back into your app.

Deleting Records on Mobile

Only records that have not been synced can be permanently deleted via the mobile apps. Deleting a record which has been synced with the server will remove the record from that mobile device, but it will still be available in the system. Once a record has been synced, it can only be deleted from the system via the web admin console or API. 

Deleting Records on the Web

Individual records can be deleted from the record view popup 

Or the record options button in table or split view mode

Deleting records with the API

If you want to bulk delete records, you should use the Records API. There is not a way to delete in bulk in a single call, but you can repeatedly call the DELETE function in order to achieve this functionality. The Fulcrum Node, Fulcrum Python, and Fulcrum Ruby API wrappers all support record deletion as well.

Bulk Deleting Records

Fulcrum does not have any native way to bulk delete records.

One option for deleting *all* records in a form is to use the "duplicate form" option on the form settings and then delete the old form. The "duplicate form" will copy your form structure without any of the records. Once you have duplicated the form, you are able to delete the old form from your account. If you would like to include some records you will have to import those from the original form.

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