AI-powered Audio FastFill saves time in the field by allowing you to collect data via voice dictation.
Table of Contents
Using Audio FastFill on the Fulcrum Mobile App
Setting Up Audio FastFill on Fulcrum Web
Audio FastFill is only available with Elite and Enterprise plans. Check out our plans page for more information.
Using Audio FastFill on the Fulcrum Mobile App
Video Demonstration of Audio FastFill
How to use Audio FastFill on the Fulcrum mobile app
For the best experience with Audio FastFill, update your Fulcrum mobile app to iOS version 2501.4.1+ and Android version 2501.4.0+.
Instead of filling out a form manually, select the FastFill button on the bottom navigation to initiate a voice dictation.
Speak about the information you want to include in the form record. "The name is the ABC Building. The address is..."
Tap the send button when you are finished.
The audio transcript will be used to fill in the record.
You can use Audio FastFill multiple times for the same record to add more information.
Using Audio FastFill with Repeatables (child records)
You can use Audio FastFill to complete repeatable records from the create/edit repeatable view. However, from the parent record, you cannot create or edit repeatable (child) records using Audio FastFill, as your audio recording will only populate the parent record.
Using Audio FastFill with Linked Records
You can use Audio FastFill to fill in linked records after tapping to create or edit a linked record. From the parent record, your Audio FastFill will only fill in the parent record.
Speaking a Different Language than the Form
Audio FastFill will work best when you speak the language your form is written in. The feature can correctly translate and associate words spoken in one language with choice list items in another language. Text fields, however, are typically filled using the spoken language.
Whether your form is written in your native language or another language, ensure that your OS Primary Language is set to the one you intend to use with the FastFill feature. For example, if you want to use Spanish with the feature, your Primary Language setting should be Spanish in your OS settings.
iOS users: Please see here for instructions on how to set your language.
If you are using iOS 18 and have more than one language enabled in your OS, you can set the language for the Fulcrum app to a different language than the default OS language. To do this, go to OS Settings > Apps > Fulcrum:
Samsung Galaxy users: Please see here for instructions on how to set your language.
Tips for Achieving Better Audio FastFill Results on the Fulcrum Mobile App
Audio FastFill uses the built-in OS speech to text capabilities.
Mobile devices with good speech to text capabilities will yield the best results.
If you are using Audio Fastfill to fill in a text field, you can say things like “period” to add a period at the end of a sentence.
Say the name of the field that you want to populate to help the AI correctly identity which field to populate.
Avoid using abbreviations and acronyms unless they are specifically defined as part of the field. For example, it’s better to say the choice as it’s shown in a choice list.
Set your OS Language to the language that you will be speaking.
Keep recording sessions short and concise - it’s better to have many 1-minute sessions vs one long 5-10 minute session (there is also a max transcription limit of 3,000 characters).
A quiet environment with a good internet connection will produce the best results.
Using newer devices with more processing power may improve performance when utilizing Audio FastFill.
Keep your Fulrum mobile app up to date by setting up automatic updates.
Setting Up Audio FastFill on Fulcrum Web
Audio FastFill requires no special setup and can be used immediately. This section offers information on maximizing the feature!
Tips for Optimizing Your Fulcrum Apps for Audio FastFill
Replace free-text fields with choice lists wherever possible. This approach minimizes errors and ensures consistency.
Use descriptive, concise, and unique field label and data names. This additional context helps the AI better understand how to classify and match data to fields in your form. Examples:
use pole_damages instead of damages
Don’t have multiple fields with a 'Comments' label → Change it to 'Equipment Comments', 'Work Performed Comments', etc.
Identify fields that are not speech to text friendly and educate your team. For example, an email address or name in a text field that isn’t spelled like it sounds.
Use concise choice lists and classification sets → larger lists add to inaccuracies and processing time.
Admin Controls
Admins can enable or disable Audio FastFill within the 'Advanced' settings of the App Builder.
Select 'Advanced' in the App Builder
Check or uncheck the Audio FastFill setting to enable or disable Audio FastFill for that app.
Save the settings change
Then, save the app
When Audio FastFill is disabled, users will not see the FastFill button when creating or editing records for that app.
Security & Privacy
Fulcrum uses AI as part of the Audio FastFill feature while prioritizing customer data privacy. We utilize on-device speech to text through the mobile operating system to produce a transcript. The audio is only used during the transcription process. It never leaves the device and is cleaned up once the transcription is completed. The transcript, along with the form schema, is submitted using the OpenAI API product. When using the OpenAI API product, inputs or outputs are NOT used to train OpenAI models. More information is available here.
For more information on our security practices, please visit https://trust.fulcrumapp.com/.
Notes/Limits
Audio FastFill requires an internet connection.
There is a 3,000-character limit on the audio transcript sent to the Fulcrum server. You may send multiple dictations per record, but each must be less than 3,000 characters.
Mobile devices with limited processing power may experience poorer performance when utilizing Audio FastFill.
The Project field cannot be updated using Audio FastFill.
On the Fulcrum Android app, you might hear a notification beep when you start and stop speaking. It is related to your device's OS notification settings. To turn off these beeps, either disable your notification sound or set it to vibrate.
Other Fulcrum AI capabilities
Audio FastFill is just one of several features that leverage AI to improve productivity and reliability. Visit our AI page to learn more.