Record version history allows users to see the historical changes to a record, from creation to the last change made.
You can see how many versions a record has by looking under the version column in the split view or record list view on the web app. This version column is contained in data exports as one of the system fields.
Accessing the history for a record
To view a record’s history, click the record's option button in the first column of the relevant record’s row within the table in the record editor, and select history from the drop-down menu. This will open a new browser tab that shows a full history audit log of all changes made to the record since the work was initially created.
On the record history page you can see exactly what has been changed (highlighted in yellow), added (highlighted in green), or removed (highlighted in red) to a record during every update.
Restoring a Record
'Restore Records' is a permission. 'Owner' and 'Manager' system roles have the permission by default.
Each version of a record has an option to restore that version in the cell with that version's number.
Confirm the change.
After confirming, you'll see a new current version of the record displayed with the Action as "Restored" and the values from the restored version.
Notes
Record History is only available on certain plan types.
The full record history can also be obtained through the exporter.
A deleted record's versions cannot be restored.
Deleted media is preserved for a limited time and may not be restorable.
If the form schema has changed, data in deleted fields or fields with altered datanames will not be restorable.
When a record is restored, it behaves like a standard record update. Only the fields present in the chosen historical version will be applied to the current record. Existing fields in the current record that don't have a corresponding value in the selected historical version will remain untouched (they won't be nulled out or deleted).