If you’re using Fulcrum’s record assignment capability to task specific users with specific activities or to manage data visibility, you can take that a step further with the record auto-assignment feature.
When enabled records will automatically be assigned to the user account that creates the record. This allows you to have functionality that will only allow each standard user or a custom role (see note below) to see the records that they created records. Managers (that have access to the app) and owners or custom roles (see note below) will also be able to see these records.
To enable record auto-assignment, start on the homepage then:
- Click on the app designer button of the app you want to enable auto-assignment for.
- Click on the Advanced button.
- Then click the check box below auto assign records.
Note: You must have Assignment Enabled checked before being able to enable auto assign record.
Note: If using custom roles, the Assign Records permission is what will allow a user with that role to see all of the records within the app, bypassing the assignment (like an admin or data manager).